CALSA's Summer Institute 2026

Federal Program Monitoring (FPM) is often experienced as a high-stakes, compliance-driven process that can overwhelm systems, fragment ownership across departments, and pull leaders away from instructional priorities. This session shares how one district reimagined its FPM approach by integrating artificial intelligence (AI) within a broader system of distributed leadership, clear structures, and cross-department collaboration. Participants will learn how AI was strategically leveraged to streamline evidence development, draft responses to auditor feedback, organize large volumes of documentation, and increase efficiency without compromising accuracy or compliance. Beyond the tools themselves, the session highlights the leadership moves that made this work sustainable, including the development of centralized trackers, defined roles and responsibilities, structured communication cycles, and ongoing support systems for site and district teams. Grounded in real examples from a completed FPM cycle, this session will demonstrate how leaders can shift from reactive compliance to proactive system design—building coherence, reducing operational burden, and creating greater capacity to focus on student outcomes and equitable access.